Does Microsoft Backup my 365 Data?

Over the last twenty years, cloud-based SaaS systems have become essential components for businesses to operate efficiently. For example, Microsoft 365 is a powerful tool for IT professionals looking to streamline, organize, and manage their business’s cloud-based data and operations.

With over 258 million Microsoft 365 users, the platform’s services only became more appealing as countless businesses switched to remote work in the wake of the 2020 COVID pandemic. To date, there are more than 115 million Microsoft Teams users, with roughly 20 million active users each day.

As much as we love Microsoft Office 365, it does have limitations that business owners need to be aware of, especially if you’re just getting started with Microsoft 365 for your business.

Microsoft 365 and Shared Responsibility

Long story short: Microsoft 365 does back up your data… but only to an extent.

Microsoft 365 relies on a shared responsibility model, which states that the company will deliver applications, hardware, and infrastructure to support its applications and the network connections that give you that access. They will also provide:

• Datacenter security – both physical and network-based
• Data storage, replication, and redundancy
• Guaranteed uptime and privacy controls for their users

But when it comes to user data, Microsoft notes that this responsibility is between both themselves and your business.

Microsoft 365 will protect and back up your data from some hazards like:

• Hardware or software failures
• Natural disasters
• Power outages
• Operating system errors

But, Microsoft 365 will not protect your data from other hazards, like:

• Human error
• Malicious activity
• Misconfigured workflows
• Programmatic errors
• Viruses and hackers

And, these hazards are more common than you might think.

According to a report by PC World, 75% of data loss is caused by human error, which makes it the leading cause of business data loss.

Ransomware, viruses, and hackers are also legitimate threats that can be extremely costly to an unprepared business. According to Infosecurity Magazine, over one-third of cyber incident cases in 2020 have been ransomware attacks, with professional services, healthcare, and technology sectors among the most targeted.

Businesses without data protection and backup are more likely to feel pressure to pay ransoms, despite knowing if the payment will even work, just to maintain business continuity and protect their clients, and bottom line.